Thinking about switching print vendors? It might sound like a big move—and it is—but it can also be a game-changer for your business. The right partner can help you cut costs, improve performance and bring more reliability to your print environment. But here’s the thing: it’s not just about finding someone new. It’s about finding the right fit for your organization’s goals, whether that’s tighter security, better support or more flexible financing.
In this article, we’ll walk you through what to look for in a print vendor and how to make a smart, strategic switch. We’ll cover the key factors—like responsiveness, security, and optimization—that can make all the difference. Because when you choose the right partner, you’re not just solving today’s problems—you’re setting yourself up for long-term success.
Key Topics
Businesses decide to switch to a new print vendor for a variety of reasons. Some common reasons include frequent device breakdowns, inadequate service, or poor communication. If your current vendor does not meet your needs, it might be time to consider other options.
Another important factor is whether your vendor meets with you regularly to discuss your evolving needs. Today's multifunctional printers generate user data that can be analyzed to ensure optimal performance. If your vendor isn't proactive about such discussions, you may be missing out on potential efficiencies.
Printer security is another crucial aspect. Ensure your vendor keeps your printers updated with the latest software security patches and that service technicians present corporate identification upon arrival. Expert vendors will also help you stay ahead of new technology trends, ensuring your office productivity remains uninterrupted.
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Finding the right Managed Print Services (MPS) provider involves looking for a partner that is knowledgeable and conducts thorough needs assessments. They should ask detailed questions about your in-house and outsourced printing needs and use this information, along with print user data, to create a tailored plan for your organization.
Service is also a critical component. You should expect prompt service with response times measured in hours, not days. Ask about the service standards of the MPS provider and their primary equipment manufacturing partners.
Leasing options are another consideration. Some expert MPS providers offer in-house leasing services with flexible terms, step payments or deferred payments. Additionally, ensure there are no hidden fees or surprises at the end of the lease term.
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Switching print vendors can seem daunting, but a well-organized process can make it seamless. At Gordon Flesch Company (GFC), we start with a meeting to discuss your organization's needs and conduct a walkthrough of your space to note your current print device configurations and locations.
Next, we present tailored product and service recommendations. If you opt to lease equipment, GFC offers flexible financing solutions through our in-house leasing division. We handle everything from installation to end-user training, ensuring minimal disruption to your workflow.
Post-installation, your Account Executive will follow up to ensure everything is functioning smoothly and discuss any necessary adjustments. Regular reviews will be conducted to keep your print environment optimized.
GFC's imageCARE+ Managed Print Program is designed to 'manage all things print'. Our approach involves a comprehensive assessment by expert MPS Business Analysts who help identify areas where savings can be realized and efficiencies can be gained. We aim to reduce print-related operating costs by optimizing the deployment and utilization of your devices.
Our services include proactive management of your print environment, from remote monitoring to just-in-time supply deliveries. We also prioritize print security and conduct regular assessments to minimize vulnerabilities.
With imageCARE+, your company can achieve significant cost savings and enjoy a more secure, efficient and manageable print environment.
Choosing the right print vendor is crucial for maximizing efficiency and security. A good vendor will not only provide reliable equipment but also help streamline your workflows and enhance your document security.
GFC's comprehensive approach ensures your print environment remains efficient and secure, allowing your IT department to focus on more critical tasks and reducing overall operating costs.
Want to learn more ways to transform your office with the science of modern printing? Check out our handy infographic for information on today’s AI-driven multifunction print solutions and automated workflows. These technological advancements are geared towards saving time and money, while encouraging better resource management.
