Picking the right copier for your business is a big deal. It can really impact how smoothly things run in your office and help to better manage your budget. That’s because when you choose the right copier that correctly serves the specific needs of a particular group of business users, this choice can make everything more efficient, reduce downtime and help you use resources better.
This guide is here to help you figure out what you need to think about when choosing a copier for your printing fleet. We’ll cover everything from your specific printing needs to the costs of keeping the machine running.
Plus, we’ll point you toward some top copier options from trusted brands like Canon, Ricoh and Lexmark, known for their reliability and handy features. By the end, you’ll have all the info you need to make a smart choice that fits your business’s needs and budget.
Before diving into copier features and costs, it's essential to understand your business's unique printing needs. Are you printing hundreds or thousands of pages each month? Do you require color printing, or are black and white copies sufficient? Will your documents be simple text or complex graphics?
Conducting a print audit can provide valuable insights into your usage patterns. This information helps determine the type and number of copiers you need for your print fleet, ensuring you choose devices that match your printing volume and document requirements.
When evaluating copiers, it's crucial to consider the cost of consumables like toner and paper. Different models vary in terms of their efficiency, impacting how often you need to replace these items. Additionally, color prints generally cost more to produce than black-and-white prints.
Maintenance and repair expenses are another factor to keep in mind. Regular upkeep is vital for keeping your equipment in good working condition. Understanding these costs can help you budget more accurately and avoid unexpected financial strain.
Another option to consider is working with a knowledgeable Managed Print Services (MPS) provider. An MPS provider can be contracted to handle the updating, maintaining and repairing of your print fleet – allowing your in-house IT team to focus on tasks related to business goals.
Another major decision is whether to lease or purchase your office technology. Leasing offers lower upfront costs and flexibility, making it an attractive option for many businesses. It also allows for predictable monthly payments, aiding in budget planning.
Occasionally, businesses prefer purchasing their equipment. This is usually because they have the capital readily available.
However, leasing through a reliable provider like Gordon Flesch Company can simplify the process offering tailored lease terms through GFC Leasing, our in-house leasing firm.
Modern office copiers come with a variety of advanced features. Common paper sizes include letter (8.5" x 11") and legal (8.5" x 14"), but some copiers can handle larger sizes like 11" x 17" for engineering documents and design layouts. For a comprehensive guide on printer paper sizes, check out our detailed article.
Finishing options such as collating, stapling, hole punching and booklet binding can enhance productivity, too. Auto-duplexing, which allows for double-sided printing, is another useful feature. By understanding these options, you can choose a copier that meets your specific needs and improves workflow efficiency.
At Gordon Flesch Company, we offer a wide range of copiers and multifunction printers from top brands like Canon, Ricoh, and Lexmark. Our experts are ready to conduct a free needs assessment and offer suggestions to help you select the best equipment tailored to your business needs, ensuring you get the functionality and efficiency you require at a price point that fits your budget.
Whether you need a high-speed color copier or a robust black-and-white machine, we have the options to fit any office environment. In addition, our in-house leasing options provide flexible terms, making it easier to manage your budget while accessing the latest technology.
Not sure where to start? Try our handy, interactive product catalog! In just a few clicks, our Intelligent Product Wizard will generate a list of equipment suggestions designed to fit your office technology needs.
