When you think about cybersecurity, printers probably aren’t the first thing that comes to mind—but they should be. Modern printers are no longer just paper-pushers. Today’s single function and multifunction printers are smart, networked devices that store, process and transmit sensitive data. And just like any other endpoint in your office, they’re vulnerable to cyberattacks.
A single unsecured printer can open the door to data breaches, malware and even full-scale network infiltration. As businesses lean into cloud workflows and remote teams, the attack surface grows—and so does the urgency to lock down every device. Ignoring printer security doesn’t just risk your data; it can lead to regulatory violations, financial loss and serious reputational damage. It’s time to treat your printer fleet like the security priority it truly is.
Here’s what you’ll need to know:
Ready? Let’s break it down—starting with why printer security is no longer optional in today’s threat landscape.
Cyber threats are growing more sophisticated by the day and any device connected to your printer network can become a potential entry point for attackers. That includes your office printers—because today’s printers are essentially computers that print. If left unsecured, they can be exploited as back doors into your corporate network, leading to data breaches, stolen credentials and unauthorized access to sensitive information.
Unfortunately, printers are often overlooked in security protocols, making them low-hanging fruit for cybercriminals. That’s why understanding the importance of printer security is critical—not just for protecting your data, but also for maintaining compliance with industry standards. Want a deeper dive into how to secure your network printers? Check out our comprehensive guide.
Today’s network printers often come with built-in security features that help keep your data safe and your printer network protected. One key feature to look for is encrypted data storage, often referred to as a digital lockbox. This uses cryptographic keys to secure sensitive information like passwords and stored documents, making it much harder for unauthorized users to gain access.
Another helpful feature is confidential printing. This ensures that documents aren’t left sitting on the print output tray for anyone to see. With print management tools like uniFLOW and PaperCut, administrators can monitor who’s printing and when—adding an extra layer of accountability and control. These features work together to make sure your printer network isn’t just efficient, but secure from potential threats.
Securing your printer network doesn’t have to be complicated, but it does require a few intentional steps. Start by changing the default administrator usernames and passwords—those factory settings are easy targets for cybercriminals.
Next, install a firewall to block unauthorized remote access. Be sure to enable all built-in security features, like encrypted communication and port disablement, to keep your data protected.
And don’t forget to routinely update your printer’s firmware so it stays equipped with the latest security patches.
These simple actions can go a long way in reducing your risk. Think of them as routine maintenance for your printer network—just like locking the doors at the end of the day. A little effort now can prevent a major security headache later.
Even if your organization has a solid internal IT team, partnering with a Managed Print Services (MPS) provider can be a smart move—especially when it comes to securing your printer network. MPS providers take the day-to-day hassle of printer maintenance, updates, and repairs off your IT team’s plate, freeing them up to focus on higher-priority projects.
Many MPS providers offer automatic or scheduled firmware updates, and some even provide on-site support to ensure your devices stay protected. At Gordon Flesch Company, for example, we walk through a detailed security checklist with every client to make sure their printer setup aligns with their organization’s security protocols. It’s a proactive way to strengthen your defenses and keep your printer network running smoothly and securely.
Once your print fleet is in place, maintaining ongoing printer security will be your goal. To accomplish this, we recommend that companies follow these best practices:
By consistently applying these best practices, you’ll build a stronger, more resilient printer network—one that’s ready to stand up to evolving threats and keep your data safe.
If you're ready to take printer security seriously, we’re here to help. Gordon Flesch Company’s cybersecurity experts can assess your current setup, recommend improvements, and ensure your printer network is fully aligned with your organization’s security goals. Download your complimentary copy of our Cybersecurity for Your Printer infographic to learn more about the risks of print-related cyberattacks and five printer security solutions to help ensure your data remains secure.
