--- title: Why Managing Your Printers In-House Is Slowing Your Team Down description: Managing printers in-house drains IT resources and budgets. Learn how Managed Print Services can cut costs and boost efficiency. image: https://www.gflesch.com/hubfs/2025-Blog-Header_In-House%20Print%20Management%20is%20Slowing%20Your%20Team%20Down.png --- [![Gordon Flesch Logo](https://www.gflesch.com/hubfs/Gordon-Flesch-Site/Logos/GFC-2021-Logo_Blue.svg) ](https://www.gflesch.com/) **Number 1 Canon®** Independent Dealer in the U.S. **Number 1 Lexmark™** Independent Dealer in the U.S. [CLIENT PORTAL](https://einfo.gflesch.com/einfo/Gateway/Login)  |  [LOCATIONS](https://www.gflesch.com/contact-us#locations)  |  [EVENTS](https://www.gflesch.com/events)  |  [CONTACT ](https://www.gflesch.com/contact-us) |  [CAREERS](https://www.gflesch.com/careers) [![FREE ASSESSMENT](https://no-cache.hubspot.com/cta/default/2259185/d975359c-4073-49ee-9a07-aea2dabf5a9f.png)](https://cta-redirect.hubspot.com/cta/redirect/2259185/d975359c-4073-49ee-9a07-aea2dabf5a9f) Search gflesch.com Open Menu #### [Hardware](https://www.gflesch.com/hardware) #### [Managed Print](https://www.gflesch.com/managed-print-services) [![ImageCARE](https://www.gflesch.com/hubfs/GFC/Website/Logos/ImageCARE_logo.svg "ImageCARE")](https://www.gflesch.com/blog/what-is-imagecare) #### [Managed Voice Services](https://www.elevityit.com/managed-voice-services) #### [Managed IT](https://www.elevityit.com/) [![Elevity](https://www.gflesch.com/hs-fs/hubfs/Elevity/Elevity-Logo_No-Tag.png?width=165&height=61&name=Elevity-Logo_No-Tag.png "Elevity")](https://www.elevityit.com/) #### [Who We Serve](https://www.gflesch.com/who-we-serve) #### [The GFC Difference](https://www.gflesch.com/the-gfc-difference) ![GFC team after bike 4k](https://www.gflesch.com/hs-fs/hubfs/Gordon-Flesch-Site/Page-Images/Careers/13937955_732396103564956_2200806867025572720_o_600x400Web.jpg?width=600&height=400&name=13937955_732396103564956_2200806867025572720_o_600x400Web.jpg "GFC team after bike 4k") Explore opportunities to join one of the country’s largest independent business technology providers! 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[CURRENT POSITIONS](https://www.gflesch.com/current-positions)     [BENEFITS](https://www.gflesch.com/careers#benefits) #### [Resources](https://www.gflesch.com/resource-library) ![support_icon](https://www.gflesch.com/hubfs/2020_website/icons/support_icon.svg "support_icon") #### Technical Support Quick Help [SERVICE CALL](https://einfo.gflesch.com/einfo/Gateway/Login?ReturnUrl=%2feinfo) ![ImageCARE_logo](https://www.gflesch.com/hubfs/2020_website/logos/ImageCARE_logo.svg "ImageCARE_logo") #### [Managed Print Blog](https://www.gflesch.com/blog) #### [Customer Support](https://www.gflesch.com/customer-support) ![phone_icon](https://www.gflesch.com/hubfs/2020_website/icons/phone_icon.svg "phone_icon") #### [Contact Us](https://www.gflesch.com/contact-us) Toll Free: 800.333.5905 Corporate Headquarters: 2675 Research Park Drive Madison, WI 53711 Search [![GFC_LogoTag_800x170_White](https://www.gflesch.com/hubfs/Gordon-Flesch-Site/Logos/GFC-2021-Logo_White.svg)](https://www.gflesch.com/) [LOCATIONS](https://www.gflesch.com/contact-us#locations) [CAREERS](https://www.gflesch.com/careers) [Managed Print](https://www.gflesch.com/blog/topic/managed-print) | 2 min Read # Why Managing Your Printers In-House Is Slowing Your Team Down [![Kirk Hoeppel avatar](https://www.gflesch.com/hs-fs/hubfs/Kirk%20Hoeppel.jpg?width=100&height=100&name=Kirk%20Hoeppel.jpg) ](https://www.gflesch.com/blog/author/kirk-hoeppel) [Kirk Hoeppel](https://www.gflesch.com/blog/author/kirk-hoeppel) 09/11/2025 ![turtle crawling across a floor carrying a brown paper wrapped package on its back](https://www.gflesch.com/hubfs/2025-Blog-Header_In-House%20Print%20Management%20is%20Slowing%20Your%20Team%20Down.png) [**Facebook ](https://www.facebook.com/sharer.php?u=https://www.gflesch.com/blog/printing-in-house) [**LinkedIn ](https://www.linkedin.com/shareArticle?mini=true&url=https://www.gflesch.com/blog/printing-in-house) [Twitter ](https://twitter.com/intent/tweet?url=https://www.gflesch.com/blog/printing-in-house) [**Email ](mailto:?subject=Check%20out%20this%20great%20blog%20post%20from%20Gordon%20Flesch%20Company,%20INC.&body=Check%20out:%20https://www.gflesch.com/blog/printing-in-house) When was the last time you checked to see if your printer firmware was up to date? Are you confident your printers are [secure from cyber threats](https://www.gflesch.com/blog/how-to-make-your-printers-secure)? And most importantly—are you sure you’re getting the [best value for your toner supplies](https://www.gflesch.com/blog/managing-printing-toner) and equipment service? If you can’t answer these questions with confidence, you might not have full control over your print environment. And if your internal IT team is managing your print fleet, you could be spending more time, money and other resources—than you think. Let’s break down why in-house printers might be holding your team back and what you can do instead. ## The Hidden Challenges of Managing Your Printers Yourself On the surface, managing your printers in-house seems like a smart move. You have someone on staff (or several members of [your IT team](https://www.gflesch.com/blog/outsourcing-it-department)), you control the process and you think it saves money. But here’s the reality: - **Limited Expertise:** Most in-house print managers can troubleshoot, but they rarely have the specialized knowledge to optimize print workflows or implement advanced security measures. - **Resource Drain:** Every hour your IT team spends fixing paper jams or [updating printer firmware](https://www.gflesch.com/blog/how-to-update-printer-firmware) is an hour they’re not focusing on strategic projects. - **High Costs:** Supplies, maintenance and unexpected breakdowns add up quickly—especially if you’re not leveraging vendor relationships for better pricing. ## Why Some Big Companies Can Make It Work (and Why Most Can’t) Large enterprises often have their IT team maintain and service their in-house print fleet. Sure, they often have a larger IT team than small to medium-sized businesses. But many large businesses are often surprised when they add up the time their IT team spends on printer-related job tickets. Time equals money in business. And outsourcing the management of your print fleet to an expert Managed Print provider can often be less expensive than hiring more IT team members. A central print room is common for enterprise-level companies with large or high-volume print projects. School districts, universities and big organizations often rely on this resource. At Gordon Flesch Company (GFC), we offer more than office technology hardware and software. We provide just-in-time toner replacement, device maintenance, repairs and [GFC Leasing services](https://www.gflesch.com/financing-solutions). We can also deliver enterprise-level on-site support, including [personnel to manage your in-house print room](https://www.gflesch.com/case-studies/on-site-services-case-studywaukesha-county-technical-college). ## The Smarter Alternative: Leveraging a Managed Print Services Provider Here’s the good news, partnering with a [Managed Print Services (MPS) provider](https://www.gflesch.com/blog/what-is-imagecare) gives you: - **Access to Experts: **Skilled technicians who are trained in printer repair, specific to your device’s manufacturer. - **Reduced Downtime: **Faster repairs (with speedy access to repair parts) and proactive maintenance to keep your printers running. - **Scalability: **Consider having an [A3 vs. A4 strategy](https://www.gflesch.com/blog/differences-between-a3-and-a4) for your printer fleet. And replace single function printers, copiers and scanners with multifunction devices for greater workplace flexibility and cost savings. Plus, an MPS provider will have the knowledge to help you stay on top of [compliance](https://www.gflesch.com/blog/hipaa-compliant-fax) and industry trends. ## Free Your IT Team to Do What They Do Best Your IT staff shouldn’t be stuck dealing with maintenance kit installations, toner replacement and paper supply misfeeds. These all add more job tickets for your IT Help Desk, draining their resources. By outsourcing print management to an MPS provider, you free your IT personnel to focus on projects that drive growth and innovation for your business. ## Ready to Take the Next Step? If you’re ready to learn more about how to have increased print fleet uptime and fewer IT headaches, take a closer look at [the benefits of Gordon Flesch Company’s MPS offerings](https://www.gflesch.com/managed-print-services). Our imageCARE+ program could be just what your organization needs.  [![New Call-to-action](https://no-cache.hubspot.com/cta/default/2259185/10442b90-f623-4304-88b5-50b2663709ad.png)](https://cta-redirect.hubspot.com/cta/redirect/2259185/10442b90-f623-4304-88b5-50b2663709ad)   ## You may also like these posts about: **Managed Print** [![Five co-workers in an office conference room having a meeting](https://www.gflesch.com/hubfs/2026-Blog-Header_How%20to%20Integrate%20Print%20Infrastructure%20Into%20Your%20IT%20Strategy.png) ](https://www.gflesch.com/blog/integrate-print-infrastructure-into-it-strategy) [Managed Print](https://www.gflesch.com/blog/topic/managed-print) ### [How to Integrate Print Infrastructure into Your IT Strategy](https://www.gflesch.com/blog/integrate-print-infrastructure-into-it-strategy) 06/16/2026 | 4 min Read [![man in office reading printed pages of graphs and charts](https://www.gflesch.com/hubfs/2026-Blog-Header_5%20Common%20Misconceptions%20About%20MPS.png) ](https://www.gflesch.com/blog/common-managed-print-services-misconceptions) [Managed Print](https://www.gflesch.com/blog/topic/managed-print) ### [5 Common Misconceptions About Managed Print Services](https://www.gflesch.com/blog/common-managed-print-services-misconceptions) 06/11/2026 | 4 min Read [![Employees around a conference room table with paperwork and laptop computers](https://www.gflesch.com/hubfs/2026-Blog-Header_Working%20with%20a%20Managed%20Print%20Services%20Provider%20is%20a%20Game%20Changer.png) ](https://www.gflesch.com/blog/managed-print-services-game-changer) [Managed Print](https://www.gflesch.com/blog/topic/managed-print) ### [Why Working with a Managed Print Services Provider Is a Game Changer](https://www.gflesch.com/blog/managed-print-services-game-changer) 06/04/2026 | 4 min Read [← How Do I Know If My Printer Is Out of Date?](https://www.gflesch.com/blog/out-of-date-printer) [** ](https://www.gflesch.com/blog) [Keeping Your Printer Network Secure →](https://www.gflesch.com/blog/printer-network-secure) [![GFC-2021-Logo_White](https://www.gflesch.com/hubfs/Gordon-Flesch-Site/Logos/GFC-2021-Logo_White.svg "GFC-2021-Logo_White")](https://www.gflesch.com/) 2675 Research Park Drive Madison, WI 53711 800.333.5905 [CLIENT TOOLS](https://www.gflesch.com/customer-support) © 2023 Gordon Flesch Company. 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