Managing a large print fleet across multiple locations can seem like an overwhelming logistical challenge, given the need to track devices, supplies and user access across multiple departments, buildings or even geographic locations.
Managed Print Services (MPS) are specifically designed to address these complexities with scalable, technology-driven solutions that improve visibility and control. By centralizing print management and leveraging advanced software, MPS help organizations automate supply ordering, monitor device status and standardize processes across all sites.
This approach reduces costs, minimizes downtime and allows your IT staff to prioritize high-value projects rather than routine printer issues. Whether your operations span a few buildings or dozens of offices, MPS adapt to your growth and evolving business needs, delivering both operational efficiency and peace of mind.
Here’s the basics of what large organizations need to know about MPS:
Let’s take a closer look at how big business leverages the benefits of working with an MPS provider.
Managing a print fleet within one corporate building can be time consuming. Managing a print fleet across multiple buildings or geographic locations can be even more complex. If your organization has multiple locations, managing your own print fleet could be a chore.
In larger organizations, the lack of a comprehensive inventory of printers and their locations often leads to inefficiencies. Without a printer fleet inventory, a machine might be moved to a different department or building and there would be no record of this change.
Oftentimes, performing maintenance or repair on your printers can be a time-consuming hassle for your IT team. In fact, some of our larger customers have found that working with Gordon Flesch Company as their MPS provider has reduced their internal IT team’s workload so much that their future organizational IT hiring plans needed one less new employee than they initially thought.
MPS providers offer a strategic advantage for most businesses by helping them cut costs, streamline processes, improve security and provide better service to employees and customers. By integrating printers and similar devices with customizable print management software, organizations benefit from reduced toner and paper usage, supporting sustainability initiatives.
To start, an MPS provider will conduct a needs assessment that includes mapping your print fleet for a real-time visual of device placement within your building, analytics on the makes and models comprising your print fleet and identification of any device clusters. This helps in planning how to reduce the overall number of devices within your print fleet. After the assessment, your MPS provider will develop a roadmap for the future, including regular meetings with you to review your print data. These meetings will ensure that your printing needs align with your goals.
If your company has multiple offices or branches, Managed Print Services (MPS) can be a real game-changer. With the right setup, you can easily manage who’s printing what—and where. Employees can unlock printers using card keys, mobile devices, or PIN codes, so documents only print when the right person is there to pick them up. That means better control, fewer abandoned printouts, and more peace of mind.
Another handy feature is Follow Me printing. It lets employees send a print job and then release it at any authorized printer—wherever they are. This cuts down on wasted paper, lost documents, and the risk of sensitive info falling into the wrong hands. It’s especially helpful for team members who travel between locations, making printing more flexible and secure no matter where they’re working.
Let’s face it—printer issues can be a real time-sink for your IT team. When they’re constantly fielding printer problems or chasing down toner, it pulls them away from the strategic projects that really move your business forward. That’s where an MPS provider comes in.
With MPS, your printers are proactively maintained and troubleshooting happens fast. For example, the Service Technicians at Gordon Flesch Company focus on solving issues completely on the first visit and keeping your machines running smoothly with regular maintenance. This “first call effectiveness” means less downtime, fewer headaches, and a print environment that just works—so your IT team can get back to doing what they do best.
You can even add just-in-time (JIT) toner replenishment to your MPS package. With this enhancement, we’ll ship a toner cartridge right when you need it—to the building where the printer is. Toner at the right place and the right time.
Many assume that Managed Print is only suited for large organizations, but small- to medium-sized businesses can also enjoy the service and savings of Managed Print. If your company is looking for scalable services to grow with you as you expand and include multiple branch locations, then MPS could be the right fit.
When you outsource your print management to an MPS provider, you leverage their expertise to help your organization increase productivity, enhance security, save money and improve the focus of your IT team.
The Gordon Flesch Company is here help you assess your needs and develop a customized plan tailored to your specific requirements. And as your business grows, we'll grow with you! In addition to our Midwestern branch offices, we offer MPS contracts nationally through our network of vetted, expert providers. Contact us today to learn more about how Managed Print can benefit your company.
