What Size Business Is a Fit for Managed Print?

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Could Managed Print Services (MPS) help your business streamline processes, save resources and reach your goals, faster? Many office professionals think that MPS is only for larger businesses, but many medium and smaller businesses have enjoyed leveraging the knowledge and expertise that is gained from working with a MPS provider.

When weighing your options, it’s essential to go beyond just the physical size of your business and take a closer look at the key functionalities of your business. Only then, will you be ready to make an informed decision about whether Managed Print is the correct fit for your business’s needs and goals.

Let’s take a more in-depth look at this subject and learn more about:

The Basics of Managed Print Services

MPS refers to the comprehensive management and optimization of an organization's print fleet. It involves outsourcing the management of print devices, maintenance and sometimes toner supplies to an outside service provider. MPS providers work with their customers to create a tailored print fleet plan that meets their needs. For many this includes print management, including monitoring usage, implementing security measures and ensuring efficient workflows.

RELATED: 5 Crucial Manage Print Service Questions & Real Examples

Factors to Consider When Evaluating if Managed Print Services Is the Correct Fit

When evaluating whether working with a Managed Print Services provider is the right fit for your business, there are multiple factors to consider. You’ll need to look beyond the physical size of your building and the number of employees in your workforce. While these factors are important, you should also consider:

  • The amount of pages you print: Assess the volume of printing your organization conducts on a regular basis. If your printing needs are substantial, MPS can help optimize your print environment and reduce costs.
  • Number and type of printers needed: You might think that your current printers are serving your business well. However, a MPS provider can conduct a needs assessment to determine if modifications may help to streamline your fleet for efficiency. An expert MPS provider will know how to best consolidate your printer fleet, replacing outdated devices with more efficient models and reducing maintenance requirements.
  • Your industry: Different industries have unique printing requirements. For example, legal and healthcare organizations often handle sensitive documents and require strict security measures. Manufacturing companies may have specialized printing needs for labeling and packaging. A MPS provider can tailor their services to meet the specific demands of your industry.
  • Hybrid workforces: With the rise of remote, traveling and hybrid work models, businesses need flexible printing solutions. MPS can support printing capabilities and ensure seamless workflows for employees working from different locations at your business.
  • IT expertise: Even small organizations with one or two printers have found value working with a MPS provider. Smaller organizations may not have their own IT Staff. A MPS provider can eliminate the hassle of printer maintenance, repair and toner replenishment. In fact, some MPS providers even have a Managed IT division to assist customers with fully-managed technology services including cybersecurity, IT consulting, IT strategy, cloud services and Managed Voice Services.

Considering these factors will help you determine whether working with a MPS provider could align with your business's needs and goals. 

RELATED: 5 Printer Industry Trends That Could Impact Your Business in 2024 

How to Choose the Right Managed Print Service Provider

Selecting the MPS provider that is right for your business, is crucial for a successful partnership. Wondering what to look for in a MPS provider? Check out these tips geared to ensure a better fit for optimal workplace success:

  • Expertise and experience: Look for a MPS provider with extensive experience in managing print environments, preferably within your industry. They should have a deep understanding of the challenges and requirements specific to your business.
  • Service offerings: Evaluate the range of services offered by the provider. Besides basic print management, they should provide additional value-added services, such as secure printing and mobile printing solutions.
  • Scalability and flexibility: Ensure that the MPS provider can accommodate your business's future growth and changing needs. They should offer scalable solutions and be ready to adapt to technological advancements.
  • Support: Consider the level of customer and tech support offered by the MPS provider. They should have a responsive support team available to address any issues or concerns that may arise. Make sure you know what your support options are and how to contact them.

By carefully evaluating your MPS provider options, you’ll find the one that best fits all of your requirements and objectives. 

RELATED: 4 Compelling Benefits of Leasing Equipment vs. Buying 

Hassle-Free Print Management

Searching for a way to increase productivity, enhance security, save money and reduce printer hassles? Gordon Flesch Company can remove the stress of updating, maintaining or repairing your printers so your staff can get back to doing what they do best.

Don’t let the wrong technology hold you back. Contact Gordon Flesch Company for an expert review of your organization’s business technology. And request a free business technology needs assessment, today! 

Request a Free Business Technology Assessment

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