Printing remains essential for most organizations, yet outdated workflows often slow teams down more than they realize. Complex multi-step processes and inconsistent device settings create small inefficiencies that quickly add up. And unsecured printouts can put data printed on paper—at risk for theft.
Modern print workflow automation changes that. By combining smart multifunction devices, intuitive software and the right support, businesses can streamline document handling, boost security and improve productivity across the board.
Today’s automation tools and Managed Print Services (MPS) partnerships work together to deliver meaningful results. The sections below break down how each component contributes to a more efficient, reliable and cost‑effective print ecosystem.
ARTICLE: What Is Managed Print?
Modern multifunction devices (MFDs) do far more than print, copy, scan and fax. Today’s devices act as secure, centralized workflow hubs that help teams work faster and more consistently across the organization. With built‑in automation features—such as scan‑to‑email, scan‑to‑cloud, and customizable shortcuts—MFDs eliminate many of the manual steps that slow document processes. Employees can scan documents directly to cloud platforms like OneDrive and Google Docs, ensuring files are stored, shared and accessed securely without unnecessary handling.
By consolidating multiple functions into a single device, MFDs also reduce the clutter and inefficiencies of maintaining separate printers, copiers, and scanners. This centralized approach simplifies maintenance, improves supply management and ensures a consistent user experience across the entire print fleet.
Even better, modern MFDs integrate seamlessly with output management software, helping organizations maintain secure, efficient workflows from device to cloud. When the right hardware is paired with intelligent software, businesses gain a streamlined print ecosystem that supports productivity while reducing risk.
While modern multifunction devices provide a secure foundation, output management software delivers control for a zero trust print environment. Solutions like uniFLOW and PaperCut apply the “never trust, always verify” approach by ensuring every print, scan or copy action is authenticated, authorized and tracked—no user or device trusted by default.
Secure print release by badge authentication or password, prevent documents from printing until the authorized user is physically present, reducing the risk of data exposure and supporting compliance requirements. Centralized control over print driver deployment further strengthens security by eliminating unmanaged or outdated drivers that can introduce vulnerabilities.
Output management software also gives IT teams full visibility and control over the print environment, from enforcing security policies to managing permissions and monitoring activity. Detailed reporting shows who is printing and when—enabling smarter decisions around security, cost and optimization.
Paired with modern MFDs, output management software transforms printing into a secure, well‑governed process that protects data without slowing productivity.
Print workflow automation eliminates the slow, repetitive tasks that often bog down daily operations. By standardizing how documents are printed, scanned, and routed, organizations gain a smoother, more predictable process that keeps teams productive. Here are the key benefits:
Together, these efficiencies create a streamlined, secure print ecosystem that allows employees to focus on more meaningful work.
Even the best devices and software won’t deliver their full value without the right support. That’s where an MPS partner steps in. An experienced provider helps organizations get more from their print environment while reducing the burden on internal IT teams. Key advantages include:
When you combine the right technology with ongoing expert support, the entire print environment becomes safer, more efficient and far easier to manage.
Choosing the right MPS partner makes all the difference. Gordon Flesch Company (GFC) brings the experience, service model and hands‑on support needed to keep your print environment running smoothly—day in and day out.
But the best proof comes from real customers:
These success stories reflect what GFC brings to every partnership: local service, deep expertise, proactive support and a commitment to helping organizations work smarter.
Jumpstart your print workflow improvements by scheduling a complimentary print audit with Gordon Flesch Company today.
