In healthcare, every second counts—and that includes the time spent printing critical documents. From patient wristbands to prescription labels and after care instructions, having the right print environment can directly impact patient care, staff efficiency and data security.
But how do hospitals ensure their printing systems are secure, compliant and cost-effective? In this article, we’ll explore solutions that can transform healthcare operations with real-world examples from organizations that partnered with Gordon Flesch Company to make it happen. In this article, we’ll discuss:
Let’s take a closer look at how the right printing solutions can support better patient care, streamline operations and help healthcare organizations stay compliant—all while saving time and resources.
In a hospital setting, efficient printing solutions can make a significant difference in patient care. From printing patient records to generating prescriptions and labels, seamless printing processes ensure that healthcare professionals can access the necessary documents without delay.
Advanced printing security solutions like Follow Me printing and password-protected printing are essential for maintaining the flow of information and reducing the risk of sensitive patient documents ending up in the wrong hands. This enhances patient confidentiality and ensures compliance with healthcare regulations. Additionally, multifunctional printers can be configured to not only print, but copy, scan and fax as well.
Operational efficiency in healthcare facilities can be significantly improved with smart print management. By working with a Managed Print Services (MPS) provider, hospitals can manage their printer fleets more effectively, reduce downtime and ensure that all devices are running at peak performance. This allows healthcare staff to focus on patient care rather than dealing with printer issues.
A real-life example is Sauk Prairie Healthcare, who enlisted the help of Gordon Flesch Company (GFC) to eliminate unnecessary machines and standardize their fleet. This optimization also included a just-in-time delivery system for toner, safeguarding that resources would be available when needed and ultimately reducing the workload for the organization’s IT staff.
In the healthcare industry, ensuring regulatory compliance and data security is paramount. HIPAA regulations mandate the protection of patient data, making it essential for healthcare facilities to adopt secure printing practices. MPS providers can help achieve this by implementing features such as print management software, locked output trays and privacy shields.
For example, Velocity Urgent Care upgraded to multifunction printers with lockable trays to protect confidential information. Additionally, print management software can monitor usage and identify areas for improvement, ensuring that all printed data remains secure and compliant with HIPAA regulations.
INFOGRAPHIC: Better Healthcare Through Intelligent Print Management
Sustainability is becoming increasingly important in healthcare settings. By adopting sustainable printing practices, hospitals can reduce their environmental impact and cut costs. MPS providers can help by evaluating and optimizing print fleets to reduce waste and improve efficiency.
For instance, UW Health reduced its printer fleet by more than 800 machines and recovered significant savings by eliminating wasteful devices. Implementing secure document management software also helped reduce paper waste by holding documents in a print queue until they are needed.
Selecting the right printing solutions for a healthcare organization involves assessing the specific needs and challenges of the facility. Whether it's for multifunction office printers, thermal printers for wristbands, or large-format printers for signage, a comprehensive print management strategy is essential.
A good managed print solutions provider can conduct a thorough needs assessment and develop a tailored strategy to ensure that all printing devices are secure, efficient, and compliant with healthcare regulations. Partnering with an experienced provider like Gordon Flesch Company can help healthcare organizations optimize their print environment and improve overall operational efficiency.
Want to learn more about the benefits of Managed Print Services? Contact us to discuss!
