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Top 5 Ways Schools Can Benefit From Managed Print Services

Mark Flesch

The priority of every educator and school administrator is student learning. When staff’s time is spent attending to printer problems, figuring out supply orders or dealing with network printer issues, students feel the impact. By implementing a Managed Print program, schools can minimize these issues and experience many benefits, allowing them to get back to focusing on what’s most important.

1. Cost Savings and Simplified Budgets

School districts are being challenged with tighter budgets and greater scrutiny of line item expenses. Managed Print services results in fixed monthly billing, so planning committees and administrators can accurately forecast print costs, reduce administrative workloads and simplify their budgets, making for smoother approval processes. The service also helps determine accurate supply needs, eliminating unnecessary overhead, lack of storage and supply shortages, all of which lead to costly downtime.

2. Going Green

Saving paper not only reduces costs, it reduces waste and its impact on the environment. With the help of Managed Print, schools can upgrade to more energy-efficient devices, establish a recycling program for paper, toner and old machines, and implement simple guidelines that will reduce waste. Schools are well suited for green initiatives, as young people are increasingly voicing concern over environmental issues like climate change and renewable energy. They are key actors in raising awareness, enacting conservation measures and adopting environmentally friendly practices.

3. Greater Accessibility

Many schools operate across multiple campuses with a fleet of printers and thousands of users. With Managed Print, teachers and students have the ability to print documents from anywhere using the network. Print jobs can be retrieved from any printer by logging in with credentials.

4. Enhanced Security

Maintaining confidential student records is a major concern for administrators. Mitigating that risk with a fleet of shared printers can be a challenge. When documents containing confidential data are left on printer trays, it opens up opportunities for breaching compliance protocol. With Managed Print, users can hold a print job in queue until they’re able to retrieve it by using a PIN number or badge/card reader to authenticate the request.

5. Free Up IT to Focus on Student Needs

The use of computers and other technology is an integral part of classroom learning. Many school IT professionals are being pulled in varying directions and struggle to find a balance between the equipment needs of students and those of administrative offices. Much of an IT department’s time is spent troubleshooting printer issues, such as paper jams, toner requests and network connection errors. If the time spent attending to printer issues means a classroom’s computer or equipment problem is prolonged, it can detract from students’ learning. When a Managed Print solution is implemented, alerts are sent to the provider when an issue arises, and steps are initiated automatically to service any issues. The result is reduced downtime and less strain on IT personnel.

Learn how Managed Print service can meet your school’s print challenges and ultimately help teachers and administrators increase their focus on student learning. Check out our case study for the Appleton Area School District. Then, request a free, no obligation consultation today.

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