Scaling Your Printing Fleet

arrows pointing up
Facebook LinkedIn Twitter Email

In today's fast-paced business environment, the need to efficiently scale and optimize your printing fleet is more crucial than ever. By taking the essential steps to streamline your printing operations, you can not only save costs but also improve productivity and efficiency across your organization.

In this article, we will discuss how to identify when your business is ready to expand and implement new and better print technology. Scaling up a printer fleet to meet your needs is not just a matter of buying more or newer technology. Knowing when and how to scale up your printer fleet takes careful planning and analysis to design a print solution that will fit a growing company’s needs.

We will cover:

  1. How to Identify the Need for Fleet Optimization
  2. Consolidating Print Devices for Efficiency
  3. Implementing Managed Print for Cost Savings
  4. Utilizing Print Management Software for Control

How to Identify the Need for Fleet Optimization

If your offices rely on standalone printers scattered throughout various departments, it might be time to consider optimizing your printing fleet. Consolidating these printers into more powerful, multi-function printers can help maximize your print investment and improve efficiency.

Take a moment to evaluate your current print usage. How many printers, scanners or fax machines do you have in your office? Are there machines that don't get used every day or are not working properly? By identifying these inefficiencies, you can determine if a more powerful multi-function printing solution is needed to meet the demands of your growing company.

A Managed Print Services (MPS) provider, such as GFC, can assist you in assessing your print needs and implementing a multi-function solution that replaces inefficient single-use machines.

Consolidating Print Devices for Efficiency

Consolidating your print devices is a key step in optimizing your printing fleet. By replacing scattered standalone printers with powerful multi-function printers, you can streamline your printing operations and maximize your investment.

Consider the number of standalone printers that are only being used by one person. By consolidating these printers into a central multi-function device, you can improve efficiency and reduce costs. Additionally, if you have printers that are not being used every day or are frequently out of action, it may be time to consider consolidating them as well.

Remember, a single multi-function device can replace multiple under-utilized single-function printers, scanners, copiers and fax machines, delivering new efficiencies and capabilities to your business.

Implementing Managed Print for Cost Savings

Implementing Managed Print is an effective way to optimize your printing fleet and achieve cost savings. By enlisting the help of a MPS provider, you can gain control over your printing operations and ensure prints are sent to the most efficient machines.

Many organizations lack centralized control or management of their print devices, making it difficult to identify potential cost savings. By partnering with an expert MPS provider like GFC, you can benefit from their expertise in print fleet optimization.

MPS providers can assess your current print needs and recommend solutions that help you reduce unnecessary expenses. Working with a MPS provider is a smart decision as you’ll be leveraging their expertise in order to make informed decisions about your printing fleet for increased productivity and significant cost savings. 

RELATED: 10 Big Managed Print Services Benefits for Every Business 

Utilizing Print Management Software for Control

Print management software tools play a crucial role in optimizing the day-to-day management of your printing and imaging environment. With these tools, you can gain control and visibility over your print devices, allowing you to identify areas for improvement and cost savings.

By utilizing print management software, you can ensure that prints are sent to the most efficient machines, reducing waste and improving efficiency. These tools enable device monitoring, making it easier to identify under-utilized or out-of-date devices that may be costing your business unnecessary expenses.

With the help of print management software, you can optimize your printing fleet and achieve greater control while enjoying cost savings.

Ready for a Tech Check? Download your complimentary copy of our Business Technology Assessment and get a clearer picture of the health of your network, identify areas of concern and uncover ways to improve productivity.

New call-to-action

White envelope open icon

Subscribe by Email