When your office technology lease is nearing its end, it’s more than just a date on the calendar—it’s a chance to reassess your business needs and plan for the future. Whether you’re considering upgrading to the latest devices, purchasing your current equipment, or exploring flexible leasing options, understanding what comes next can save you time, money and stress. In this guide, we’ll walk through the key steps and considerations to ensure your transition is seamless and strategic.
Let’s start by recognizing the signs that your lease is coming to a close.
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The end of your office technology lease can sometimes sneak up on you, especially when you’re focused on daily business priorities. It’s important to keep an eye on your lease agreement and set reminders well in advance of the official end date. This ensures you have enough time to review your obligations, consider your options and avoid unnecessary fees or service interruptions.
Typically, you’ll receive a notice from your leasing partner as your term approaches completion. At Gordon Flesch Company (GFC), we proactively reach out to our clients to discuss next steps, answer questions, and guide you through the process. Early awareness sets the stage for a smooth transition, whether you choose to return, purchase, or upgrade your equipment.
As your lease term approaches its end, it’s a prime opportunity to re-evaluate your business’s technology needs. Has your organization grown? Are your workflows more complex or do you need new features to keep up with industry demands? Reviewing your current and future requirements helps you determine if your existing equipment still aligns with your goals.
GFC offers free business technology needs assessments, ensuring you make informed decisions based on usage data, system performance and anticipated growth. This evaluation is vital whether you're considering extending your lease, upgrading or transitioning to a different equipment model.
End-of-lease options vary depending on your agreement type. The three most common types of office technology leases are Fair Market Value (FMV) Lease, Hardware as a Service (HaaS), and $1 Buyout Lease. Each provides flexibility based on your business strategy:
GFC’s in-house leasing division offers all three of these lease types, providing guidance based on your organization’s objectives and helping you select the path that delivers the most value. You’ll have peace of mind that your lease will be handled by GFC staff and not an outside third party vendor.
A seamless end-of-lease transition hinges on several key factors including timing, communication and planning. Be aware of return deadlines and clarify any procedures for equipment pickup or installation of new devices. Also, consider data security and ensure that device hard drives are overwritten and reset to factory defaults. Expert managed print providers, like GFC, will even offer a certificate of completion for these end-of-life device measures, upon request.
In addition, GFC simplifies the print fleet transition process by handling logistics, offering secure data erasure and coordinating new equipment delivery or removal. Our team ensures customer downtime is minimized and that your technology environment remains compliant and secure throughout the transition.
When it's time to negotiate your next lease, use your business evaluation insights to identify what you truly need. Consider lease flexibility, bundled services like managed print and the ability to scale as your company grows. Ask about upgrade options, maintenance plans and support offerings to maximize value and minimize surprises. For more information on leasing office equipment, check out our FAQ guide.
GFC stands out by providing transparent, flexible leasing terms with no hidden fees. Our consultative approach ensures your next agreement is tailored to your needs—whether that means predictable monthly costs, bundled maintenance or options to upgrade as technology evolves. Let us help you future-proof your office technology investment and keep your business running smoothly. Contact us to discuss your managed print, managed voice and managed IT needs.
