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What is the Importance of a Backup System and Disaster Recovery Solution for Business Data?

Matt Freymiller
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Every business, no matter the size, should have a disaster recovery plan with an established policy for the regular backup of their systems.

All businesses have data. And this data includes the risk of potentially becoming compromised, stolen, deleted or lost. While we encourage reducing this risk through the use of security software, firewalls and other methods, all businesses should conduct regularly scheduled backups for their business data. It’s better to be prepared in case disaster does strike.

Some businesses backup their data monthly, weekly or daily. In fact, we’re seeing an increasing trend of businesses backing up their data multiple times per day.

The more frequent the backup, the faster your business can recover from a cyberattack, human error, natural disaster, theft, hardware failure or corrupt software. In the event that data is compromised, a backup will assist with getting your business back up and running, as quickly as possible.

What is a Backup and Disaster Recovery (BDR) Solution ?

A BDR Solution involves making a copy of your business’ data at a given point in time. It protects your data and stores it in case you ever need to recover files, folders or your entire system.

The 3-2-1 backup rule is an industry standard that many businesses have adopted as a part of their best practices. This involves:

  • Creating three backups (one primary backup and two copies of your data)
  • Saving your backups to two different types of media (such as an external hard drive, Network Attached Storage (NAS) drive or optical storage media)
  • Keeping at least one backup file offsite (or in the cloud)

Backups can be manually generated or automated. Some businesses prefer to generate them through their own IT team. However, increasingly, businesses are turning toward recruiting the help of outside partners to take on this task and reduce the burden on their internal staff.

Why a BDR Solution is Crucial

Without proper BDR in place , your business could be at risk to lose time, money, customers and other resources. An impact such as this could be devastating.

While large organizations tend to be better prepared for possible data disasters, their small business counterparts often mistakenly assume that they are “too small of a fish in the pond” to be targeted by a cyberattack. This is often not the case and in fact industry data has indicated the opposite.

That’s why it’s crucial for small- and medium-sized businesses to be prepared to thwart cybercriminals before they strike. A Backup and Disaster Recovery Solution is an integral part of that strategy.

Data Backup Organizational Procedures

Ready.gov recommends backing up data “as frequently as necessary to ensure that, if data is lost, it is not unacceptable to the business.” Be sure to designate a frequency to when you will back up your data and create a procedure outlining how the backup will be done, how it will be validated, where it will be stored, who will be responsible for completing the tasks and who will have access to the backups in the event that a recovery is needed.

Stick to your backup schedule to reduce the gaps in your data available for recovery and you will be better prepared in the event of a data loss.

Competitive Advantages for Your Company

Being prepared with a data backup and recovery plan offers a huge competitive advantage for your company. If a disaster were to occur, you won’t be leaving an opening for your competition to swoop in and take your customers. Having a data backup reduces the potential for data loss and damage to your company’s reputation. The longevity of your business could depend on it.

Developing an Overall IT Strategy

Outsourcing to a knowledgeable technology management provider could be the correct choice for your company. Whether you are searching for a fully-managed or a co-managed IT solutionElevity is here to help ensure that your data is kept safe. And we offer Virtual Chief Information Officer (vCIO) services for small businesses. A vCIO is your IT expert ready with the information you’ll need to implement strategies and secure solutions, as well as crucial and timely support for all your tech-related needs.

At Elevity, our holistic 4S approach (strategy, security, solutions and support) to Technology Management helps organizations of all sizes achieve a mature and healthy IT environment. Wondering how a Traditional IT department compares to a Technology Management approach? Click the link below to download the infographic and learn more about Traditional IT vs. Technology Management.

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