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The Best Printers in 2021 for Any Sized Business

Kelly Moran
12/22/2020
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Modern office printers and copiers need to do a lot more than just print, scan or copy documents. They need to make you more productive, improve your office workflows and even help secure your digital assets from cybercriminals.

The problem is that if you Google “best office printer for 2021,” you will get millions of confusing results. (To be precise, 22,900,000 results.) Not only is the volume of information overwhelming, but a lot of these results are for low-quality color inkjet printers that are not really designed for professional office settings.

The good news is that with the right technology partner, it is possible to find a machine that has the balance of speed, durability, and functionality your office needs. To help you sort through that mountain of information, here are our unbiased picks for the best printers based on their intended use and size of your organization.

Lexmark XM-7355

Iflexmark xm7355 your office is looking for a hard-working machine that will quickly produce a high volume of black and white prints, this Lexmark machine will deliver. The XM-7355 is a monochrome printer that can produce up to 55 pages per minute and is built with long-life imaging components, Ultra High Yield toner capacity and complete finishing options. It’s got an intuitive 10-inch touch screen and will connect to your network by Ethernet, USB or WiFi. If you need to produce large volumes of documents, the feeder will support of a wide range of media types and sizes up to 1200 sheets.

  • Printing at up to 55 pages per minute
  • Scan up to 150 sides per minute

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Lexmark XC-6153

lexmark xc6153For offices that don’t have a lot of space, but need color printing with finishing options, this Lexmark model is a full functioned but compact solution. It is only 25 inches wide and 44 inches tall, but offers professional color features including ultra-sharp color quality, PANTONE calibration and spot color re-placement for color accuracy. It includes an inline staple finisher for producing full-color prints and brochures.

  • Prints up to 52 pages per minute
  • Capacity for 1750 sheets

MORE INFORMATION


Canon imageRUNNER ADVANCE C5700 Series

canon c5700This reliable color multifunction devices will not only meet most office printing and scanning needs but offers the latest workflow and security software for demanding corporate environments. You can access documents from anywhere with cloud connectivity, plus save re-usable templates and settings with new uniFLOW Online Express software, which comes installed as a standard feature.

  • Prints up to 60 pages per minute
  • Scan speed 270 pages per minute
  • Capacity 1,200 sheets

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Canon imagePRESS Lite C165

canon c165For organizations that need quality preproduction images or produce large volumes of documents, the Canon imagePRESS Lite C165 can deliver. The machine offers eye popping color and finishing and media feeding usually found only in high-end digital printing press devices. It’s a great solution for corporate or educational environments with that need to execute large printing projects.

  • Production speeds of up to 65 pages per minute
  • Resolution up to 2400 x 2400 dpi
  • 3,550 page capacity

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Ricoh Pro C5300 Series

canon c5300The Ricoh Pro C5300s/C5310s offers a fusion of vibrant color on a variety of media handling with a wide range of finishing options. The machine is built to deliver accuracy with registration and intuitive controls. It is an ideal technology for marketing agencies, in-plants, commercial printers and print environments looking for accuracy, color, speed and control, but in a compact footprint.

  • Prints up to 65 ppm, copy, scan, fax
  • 1200 x 2400 dpi max print resolution
  • Paper capacity up to 2,500 pages

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Ricoh IM C300/400

ricoh im c300fThe RICOH IM C300 Color Laser Multifunction Printer (MFP) will provide high-quality monochrome or color output at up to 31 pages per minute. It is designed with RICOH Always Current Technology, so the device can be upgraded via downloadable software and applications as they become available — so you and your team can stay productive regardless of what tomorrow brings. Scan up to 82 images per minute (ipm) with the Single-Pass Document Feeder.

  • Prints up to 31 ppm, copy, scan, fax
  • 1200 x 1200 dpi max print resolution
  • Paper capacity up to 2,000 pages

MORE INFORMATION

I hope this list has been useful, or at least helped narrow your search for the best printer or multifunction device for your business. If you have any questions, talk to the Print experts at the Gordon Flesch Company for a free, in-house assessment. 

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